Bylaws

Linguistics Student Association

San Diego State University

Last updated January 6, 2016

 

ARTICLE I NAME

 

Section 1
The name of this organization shall be the Linguistics Student Association (LSA) at San Diego State University.

 

ARTICLE II PURPOSE

Section 1
The purposes of the LSA are to promote and facilitate the study of linguistics at San Diego State University through expediting and organizing various events for students and faculty interested in linguistics.

ARTICLE III AUTHORITY

Section 1
The LSA is a recognized student organization at San Diego State University and adheres to all campus policies as set forth in the SDSU Student Organization Handbook.

Section 2
The LSA may establish Standing Rules to govern administrative and procedural matters (such as time and location of meetings, etc.).  Standing Rules shall not conflict with these bylaws.  Standing Rules may be adopted, amended, or temporarily suspended by a majority vote present at an organization meeting where a quorum is present (advance notice is not required).

Section 3
The rules contained in the most recent version of Robert’s Rules of Order, Newly Revised shall be the parliamentary authority for this organization and shall govern in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the organization may adopt.

ARTICLE IV MEMBERSHIP

Section 1
Membership in the LSA shall be open to those regularly-enrolled San Diego State University students who are interested in the study and promotion of linguistics.

Section 2
The LSA shall have honorary members who are not regularly-enrolled of San Diego State University students.  Associated members shall have all membership privileges except for the right to vote or hold office. By California State University policy, no more than 20 percent of the membership shall be individuals who are not CSU students.

Section 3
Eligibility for membership or appointed or elected student officer positions may not be limited on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. The organization shall have no rules or policies that discriminate on the basis of race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability.

ARTICLE V OFFICERS

Section 1
The officers of the LSA shall be the President, Vice President, Secretary, Treasurer, Undergraduate Liaison, Linguistics Programs Advocate, International Liaison, and Public Relations Officer.

Section 2 Powers and Duties of Officers

All members are required to attend 75% of LSA meetings and/or functions. All members are required to attend the necessary number of Council meetings in order for the LSA to continue to be a member in good standing of the Council.

  • The President shall serve as the chief executive officer of the LSA, shall preside at all meetings of the LSA and shall prepare the agenda for meetings.  The President shall be the official spokesperson of the organization, representing the policies, views, and opinions of the LSA in its relations with the campus and community at large. The President shall co-chair the committee for the Spring Colloquium. The President shall form two subcommittees 1) to organize social events throughout the school year to maintain involvement of all LSA members 2) to organize linguistic related “Talks” throughout the school year to promote academic and professional development in the linguistic field.
  • The Vice President shall preside at LSA meetings in the absence of the President. The Vice President shall facilitate communication between students and faculty members concerning the linguistics program. The Vice President shall co-chair the committee for the Spring Colloquium. The Vice President shall assume the office of President if the office becomes vacant.
  • The Treasurer shall handle all financial affairs and budgeting of the LSA, maintain all necessary accounting records, and prepare financial reports as necessary for the membership.  Said records shall be maintained in accordance with generally accepted accounting principles.  The Treasurer shall collect, deposit, and distribute all dues and fees and any additional funds raised or received for the LSA and any committees thereof. The Treasurer shall be the official representative of the organization to the College of Arts and Letters Student Council (Council) and shall manage the attendance of LSA officers at Council meetings.
  • The Secretary shall take minutes at all official meetings of the organization, keep these on file, and submit required copies to all responsible for all organization correspondence and shall keep copies thereof on file.  The Secretary shall maintain membership records for the organization. The Secretary shall maintain the LSA bulletin board, web site, mailing list, as well as other social networking sites, in order to keep the membership up-to-date as to future meetings and events of the LSA. The Secretary shall organize the elections for future LSA officers.
  • The Undergraduate Liaison shall attend LSA meetings. The Undergraduate Liaison shall perform all legal duties assigned by the Executive Committee. The Undergraduate Liaison shall promote LSA related activities to the undergraduate students in the Linguistics Department.
  • The Linguistics Programs Advocate shall generate statistics of ESL composition programs by maintaining contact with ALI representatives. The Advocate shall promote all LSA related activities including the Spring Colloquium.
  • The International Liaison shall coordinate events in support of building English language and academic skills for students who are learning English at SDSU. The International Liaison shall coordinate events in support of increasing intercultural exchange opportunities for students in the Linguistics Department.

  • The Public Relations Officer promote all LSA events. The Public Relations Officer shall create documents in promotion of LSA events including event pamphlets and fliers. The Public Relations Officer shall contact outside businesses for the purpose of seeking job opportunities for students in the Linguistics Department. The Public Relations Officer shall post job opportunities for students on LSA websites.

Section 3
Qualifications necessary to hold office in this organization are as follows:

California State University policies require that to be eligible for office, candidates must be in good standing and regularly enrolled students at San Diego State University.

California State University policies require that the President and Treasurer maintain a minimum overall 2/0 grade point average each term and not be on probation of any kind.  The President and Treasurer must be enrolled in at least six units (three units for graduate and credential students) each semester while holding office.  Undergraduate students with over 150 semester unites or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater, or graduate and credential students with over 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever greater, are ineligible to hold the office of President or Treasurer.

No member may hold more than one office.  No member may serve more than 2 years in the same office.

ARTICLE VI SELECTION OF OFFICERS

Section 1
The President, Vice President, Secretary, Treasurer, and Alternate Representative are elected annually but open to review at the end of the fall semester.  Elections are held at the end of the spring semester and shall take place at a regularly scheduled meeting of the organization at which a quorum is present.  If needed, elections can be optionally held at the end of the fall semester.  At least one week’s notice shall be provided for any meeting at which an election is to be held.

Section 2
Nomination for officers shall be made at the regular meeting immediately preceding the election.  Nominations may also be made from the floor immediately prior to the election for each office.  Members may nominate themselves for an office.

Section 3
The officers shall be elected in this order: President, Vice President, Secretary, Treasurer, and Alternate Representative.

Section 4
Officers shall be elected by majority vote.

Section 5
Votes shall be cast by secret ballot; however, when there is only one candidate for an office, a motion may be made to elect the candidate by acclamation.

Section 6
Officers elected in the Spring shall assume office on the last day Spring semester as per the San Diego State University Academic calendar. and shall serve for one year. Officers elected in the Fall shall assume office immediately upon election and serve until the last day of Spring Semester.

Section 7
Officers may be recalled from office for cause.  To initiate a recall election, a petition signed by one-third of petitioning members must be submitted at a regular meeting and a recall vote shall be taken at the next regular meeting.  The officer subject to recall shall be given written notice of the recall at least 72 hours prior to the meeting at which the recall vote will be held and shall be given an opportunity to provide a defense.  A two-thirds vote is required to remove an officer.

Section 8
If the position of President becomes vacant as the result of resignation, ineligibility or recall, the Vice President shall assume the office of President.  Vacancies in any other elected office shall be filled by an election held at the end of the semester when the vacancy was announced.  Nominations may be made as per Article VI Section II. The Executive Committee is required to appoint an interim officer to fill the vacancy until an election is held.

 

ARTICLE VII MEETINGS

Section 1
Regular meetings shall be scheduled at least twice a semester during the academic year.

Section 2
The Executive Committee shall meet after every regular meeting. Special meetings may be called by the President or a majority of the Executive Committee.  All members must be given a minimum of 24 hours notice prior to the meeting time.

Section 3
Business cannot be conducted unless a quorum of the membership is present.  A quorum for this organization is defined as half of the voting membership.

Section 4
Members must be present to vote.  Absentee or proxy voting is not permitted.

Section 5
In order to vote a member must be in good standing.  To be in good standing means that the member has attended at least one prior meeting.

ARTICLE VIII ADVISOR(S)

Section 1
The organization shall appoint an individual employed as a faculty or staff member by San Diego State University to serve as the university advisor to this organization as required by the California State University.  Auxiliary staff and student assistants are not responsibilities specified in the SDSU Student Organizations Handbook.  Advisors shall serve on an academic year basis or until their successor has been selected.

ARTICLE IX EXECUTIVE COMMITTEE

Section 1
The Executive Committee shall consist of the elected and appointed officers, with the advisor(s) serving as non-voting member(s).

Section 2
The Executive Committee shall meet weekly during the academic year.  Special meetings may be called by the President or a majority of the Executive Committee.  All members must be given 24 hours notice of the meeting.  A quorum shall consist of a majority of the Executive Committee members.

Section 3
When necessary, Executive Committee business can be conducted via email or via online meetings.

Section 4
The Executive Committee shall have general supervision of the affairs of the organization between meetings and is authorized to take action when action must be taken prior to the next meeting.

Section 5
The Executive Committee shall report to the membership all actions taken between meetings.  Except when it is too late to do so (such as when a contract has been executed), any actions taken by the Executive Committee may be rescinded or modified by the membership by a majority vote.

ARTICLE X STANDING AND AD HOC COMMITTEES

Section 1 The organization shall have the following standing committee: Colloquium.

Section 2
The duties of the Colloquium Standing Committee is as follows: To organize, promote, raise and distribute funds as required to successfully hold a day long colloquium in the Spring  to promote research and learning of linguistics for the benefit of the membership and the community at large.

Section 3
The President is permitted to establish ad hoc committees as may be necessary from time to time to carry out the work of the organization as needed.

Section 4
The President shall appoint the chairpersons and members of all committees.

ARTICLE XI FINANCES

Section 1
Our membership shall not be required to pay any dues in order to participate in LSA meetings or events.

Section 2
The Executive Committee is authorized to approve expenditures.

Section 3
Organization funds shall not be used to purchase or reimburse members for alcoholic beverages.

ARTICLE XII DISCLIPLINE OF MEMBERS

Section 1
When a member believes that another member has engaged in conduct that is detrimental to the organization, a written charge may be filed with the Executive Committee. The Executive Committee shall review the charges and may conduct a preliminary investigation if deemed appropriate. If the preliminary investigation concludes that misconduct appears to have occurred, the Executive Committee shall conduct a hearing on the matter. The member alleged to have engaged in the misconduct shall be given at least 72 hours notice of the hearing and be given an opportunity to present a defense. By a majority vote, the Executive Committee shall determine whether misconduct occurred. If it determines that misconduct did occur, the Executive Committee shall prepare a report to the membership of its findings and recommended sanctions, which may include expulsion, suspension, or lesser sanction(s) including, but not limited to, a reprimand, removal from office, a fine or corrective remedies.

 

Section 2
The membership shall review the hearing report in executive session, and the member accused of misconduct shall have an opportunity to rebut the information in the report. After providing a statement to the membership, the member accused of misconduct shall leave the room for the remainder of the deliberations.

 

Section 3
The membership shall vote first on whether the member has engaged in misconduct.  If by a two-thirds vote, the membership determines that misconduct has occurred, the membership shall then by a two-thirds vote, determine appropriate sanction(s). The accused member shall be immediately notified of the outcome.

 

Section 4
By a two-thirds vote, the membership may reinstate a member who has been suspended or expelled.

 

ARTICLE VIII:           AMENDMENTS

Section 1
Proposed amendments to these bylaws shall be presented to the membership, in writing, one meeting prior to the meeting where the amendment will be voted upon.

Section 2
Bylaw amendments require approval by two-thirds of the voting members present at a regular meeting.  The amendment shall be effective immediately unless otherwise stipulated in the amendment.

Section 3
A copy of any amendments to these bylaws must be submitted to the Student Activities and Campus Life Office at San Diego State University within two weeks after adoption.